Input Validation
Check that everything is in order at the door. AI Agents flag errors before they disrupt downstream processes.
How it works
A workforce shielding margins from the cost of mismanaged invoices
An invoice can take 70+ actions to post. If done manually, that means more errors and slower cycles. Our GBS Workforce handles every step - capture, matching, coding, approval, compliance - flagging mismatches before they become write-offs, duplicate payments or fines.
Document Routing
Send it where it belongs. AI Agents route documents to the right agent or escalate to a human operator.
Document Classification
Sort with intelligence. AI Agents identify document types at scale, no templates needed.
Document Splitting
AI Agents detect multi-doc files and auto-split into clean, process-ready pages according to internal business logic.
Document Auto-rejection
AI Agents reject non-processable or non-compliant items (missing mandatory data, policy violations) with reason codes.
Information Extraction
Find what matters, fast. AI Agents pull key data from any format with high accuracy and nothing unnecessary.
Document Translation
Machine-translate image content to a target language while preserving layout and key fields. E.g. a Japanese document looks like an English document after transformation.
Duplicate Prevention
No more double entries. AI Agents detect and block duplicates before they hurt your bottom-line.
e-Invoicing
Mandates are here. AI Agents help you comply with xRechnung, ZUGFeRD 2.3, Factur-X, FatturaPA, RO e-Factura, FA(2) - KSeF and more.
Company Master Enrichment
Every transaction has one true owner. AI agents cut through attribution mess and assign the correct legal entity — using ERP and MDM data.
Supplier Master Enrichment
Know your vendor, instantly. AI agents match every supplier record and enrich it with IDs, banking details, and key attributes.
PO Enrichment
Match faster, with fewer errors. AI agents automate accuracy across every PO line.
Approver Enrichment
AI agents get transactions in front of the correct approver instantly - determined by authority matrix, spend thresholds, and policy.
Payment Term Enrichment
Make early-pay discounts the standard. AI agents apply the right payment logic to every transaction, instantly, from your master data or contracts.
Central Bank Indicator Enrichment
Statutory fields, handled. AI agents populate regulatory indicators from rules and master data — no manual effort required.
Supplier & Approver Communication
No more chasing. AI agents send the right message to the right person at the right time — keeping transactions moving even when unexpected bumps happen.
Custom Master Data Enrichment
Enrichment of a custom master data object from a source system. Record identification relies on structured master data. Master data is integrated with Hypatos at an additional cost.
Input Sorting
Analyzes incoming files and emails to group related documents into cases for business transactions. Replaces manual sorting, ensuring cases are pre-organized for processing.
Account Coding
Books that balance themselves. AI Agents predict GL accounts, cost centers, and coding dimensions from context, policy, business rules and historical transaction records.
VAT Tax Compliance Validation
Compliant invoices, confident audits. AI agents check against VAT rules, business logic, and statutory requirements, leaving a clear, explainable trail.
VAT Tax Coding
No more tax guesswork. AI agents analyze jurisdiction, goods movement, and transaction context to assign the right VAT, GST, or sales tax code — with full reasoning you can audit.
US Sales Tax Validation
Stay compliant across the US. AI Agents validate US sales tax instantly, powered by Vertex.
Success stories
1M+ invoices from 15,000 suppliers handled with an agentic workforce
Agentic PO matching for 88 companies in under 4 months
Repeatable agentic transformation for an energy giant across 30+ countries
Frequently Asked Questions
What does the invoice processing workforce do?
The Hypatos Invoice Processing Workforce captures invoices, classifies and splits documents, extracts and validates the data, resolves the supplier, checks for duplicates and prepares a correct, controlled posting in your ERP, applying the applicable tax and e-invoicing rules per line. Exceptions route to the right owner with their reason attached.
How does AI help accounts payable beyond data extraction?
Reading the invoice is only the first step. The Workforce also resolves supplier identity, enriches master data, manages e-invoices without creating duplicate payment risk, predicts general ledger accounts, cost centers and owners, and applies the current tax regulations per line, along with the other steps that otherwise consume manual AP effort.
Which invoice formats and languages are supported?
Scans, PDFs and e-invoices, including multi-document files that need splitting. A translation skill handles foreign-language invoices, so international suppliers follow the same process as local ones. The e-invoicing skill covers ebInterface, Peppol BIS Billing 3.0, NF-e, NFS-e, CT-e, DET v1.0, eRačun, Factur-X, xRechnung, ZUGFeRD, FatturaPA, FA(3) KSeF, RO e-Factura and eFaktura.
How are exceptions handled?
Each exception gets a specific reason, such as supplier unresolved or duplicate suspected, and routes to the owner who can act on it. Nothing is forced into the ledger to keep a process moving.
Can it prevent duplicate payments?
Yes. The Duplicate Prevention Skill checks new invoices against what is already in the system and blocks double entries before they post, raising a warning a reviewer can confirm or dismiss with the evidence in front of them.
What type of files can the Invoice Processing Workforce handle?
Hypatos processes invoices in any format — image, PDF, XML/JSON, Word, or Excel — regardless of whether they come in by email, scan, e-invoicing, or API/MCP.
What is the cost of the Invoice Processing Workforce?
Calculating the cost of your Invoice Processing Workforce depends on the GBS Skills deployed and how many times each GBS Skill is applied to a document. E.g.: if you only handle non-material invoices, your Workforce will never trigger a PO matching skill, and therefore would not incur a PO matching cost. You only pay for work done.